Email and attachments.
Examples include Microsoft 365 and Exchange, Google Workspace, and shared mailboxes.
Find a client’s request, an agreed deadline or the attachment sent last month.
Your sources.
The systems you already use.
The information you need together.
Outlook emails. Contracts in SharePoint. Invoice records in Exact. RPlay connects questions across these places while your team keeps working in them.
These are examples to discuss, not a promise that every connection is available today. We confirm your software, versions and access before the demo.
Where your information lives.
Email.Microsoft 365, Exchange, Google Workspace, …
Documents.SharePoint, OneDrive, fileserver, NAS, …
Business records.Exact, Odoo, Business Central, …
Your team’s records.Tasks, meeting notes, site reports.
Reads. Never changes.
Your office · Mac Studio.
RPlay Vault.One searchable index of everything it may read, built at night.
Each person, only assigned sources.Anna, legal.Her mailbox · client folders A–K · case system.
Tom, finance.Accounting mailbox · invoices · Exact.
Recognisable places.
Start with the information
your team looks for every day.
Documents and shared folders.
Examples include SharePoint, OneDrive, office fileservers and a network storage device. RPlay can read Office documents, PDFs and scanned documents.
Find a signed contract, compare correspondence or bring together a client’s papers.
Accounting and business records.
Examples include Exact, Odoo, Microsoft Business Central and Salesforce, plus sector-specific case or practice software.
Put an invoice record beside the email and agreement that explain it.
Your team’s own records.
Tasks, meeting notes, site reports and frequently asked questions can live on your RPlay box.
Find a decision from a meeting and the action that followed it.
What changes for you.
Keep the originals where they are.
Read access.
RPlay reads your sources. Your original emails, documents and business records stay in their existing systems.
A local search index.
The searchable index is built on your office Mac Studio. Documents remain on the fileserver, and nothing is installed on your source systems.
Access per person.
Each employee’s answers are limited to assigned sources. Connecting a system does not give the whole team access to everything.
Connection details for your IT partner.
Mailbox examples include IMAP and archives with attachments. File examples also include SMB shares, NAS storage, iCloud Drive and old .msg archives. Business systems connect through the access interfaces they provide, usually called APIs, with read permissions.
Optional public company research can add context about a supplier or prospect, on request and metered. Customer content is not used for those public lookups.
Start with a question from your working day.